District 50/51 Representative Meeting
May 3, 2010 6:30 PM
Darlene opened the meeting with the Serenity Prayer. The Secretary was absent, so Ruth took minutes. Gordon read the 12 Traditions. The previous month’s minutes were read by all and accepted as written.
District Financial Report: John W. (treasurer) couldn’t be here, so he sent a copy of the report. Beginning balance: $1,380.46. $254.59 in Deposits. $250 in Expenses (for the corrections workshop in Gallatin). The Assembly Planning Committee’s beginning balance was $25.32, plus $750 seed money from the Area, for a total of $775.32. The Combined Ending Balance was $2,160.87.
A signup sheet was passed around so we could contact each other between district meetings.
Intergroup Report: Mike gave the report. He said donations are up this year, so Intergroup is doing pretty well so far. He used some money from savings to buy literature. Ask your groups to subscribe to the newsletter – we need 200+ subscriptions to continue to get our discounted mailing rate at the post office. Newsletter subscriptions are $5/year. All the hotline shifts are currently full. They just finished updating the 12th step contact list and are making copies to distribute.
Assembly Info: The 3rd Quarter Area 64 Assembly will be in Oak Ridge July 23-25, 2010 at the Doubletree hotel. Rooms are $96/night plus tax. All this information is available on the Area 64 website www.area64assembly.org
January 2011 Assembly in Knoxville: We’ve been kicking around ideas for fundraisers – the first fundraiser for the Area 64 Assembly will be the Best Ball Golf Tournament June 27th at 1:30 at Whittle Springs Golf Course. There is a $45 fee. Contact John A. at 363-8030 if you’re interested in playing. Cutoff date for participants will be June 23. See the announcement in the newsletter for more info.
The biggest expenses for hosting the assembly are food and coffee. Everyone is encouraged to see if their home groups want to help by providing a meal Friday evening or Saturday night – it’s a great way to get involved. Any group contributions the host committee are welcomed – be sure to write “1st Quarter Assembly” in the memo line on checks for group contributions.
Assembly committee meets on the 3rd Thursday of each month at 6:30 pm at the Flatiron.
Need volunteers to help form committees for registration, coffee, flyers, banner, hospitality, speaker, fundraisers, seed money from Area 64, Reports for Assembly and Convention committee and Area 64 business meeting, treasurer, theme, hotel liaison, disc jockey if there’s a dance, agenda, taper for business meetings, secretary, raffle baskets if we do a raffle, chairperson/liaison.
Everyone is encouraged to attend and help plan the assembly. Any AA member is eligible and encouraged to serve.
Archives: No report. If you are interested in serving as the archives chair, come to the May District meeting.
CPC/PI: Gordon gave the report. Gordon has responded to another request for information about AA from a doctor’s group. He’s putting together teams of AA members who are preparing to give talks to professionals who request info about AA. The committee meets on the 2nd Saturday of each month starting on May 8 at 10:00 a.m. at St. John’s.
Corrections: Ken and George thanked the district for sending them to the corrections workshop in Gallatin. They got to swap ideas with other AA’s from all over the state who are involved in corrections. There was a “workshop on the workshop,” where they discussed how to best serve the needs of Area 64 Corrections. One issue that came up was the lack of communication, so the area is making a list of the different facilities and who’s going in where. One suggestion from the workshop was that district corrections chairs go to groups in their districts and drum up interest, not just in district meetings. The Corrections committee meets the first Thursday of the month at 6:30 p.m. at the Flatiron.
Grapevine/Events: Dennis gave the report. Five people attended the committee meeting, and they went over the Grapevine Handbook. Get ready, because Grapevine Reps are going to visit groups in the district to help people get involved. Dennis brought flyers for the 3-month long grapevine subscription drive starting in June to raise awareness and subscriptions. The Grapevine committee took some more old Grapevines with AA meeting schedules inside them to professional buildings to put in the waiting rooms. Come find out what the grapevine is, what it does, and how you can help on the last Tuesday of the month at 7:00 p.m. at the Flat Iron. To get involved with the Grapevine or Events committees, email dennisoxner@yahoo.com.
The Events committee is hosting a district event: East TN Past Delegates Panel Discussion on June 20 from 11:00-1:30 at the Metro Group. Past Delegates John A., John W. (one of our oldest delegates), and hopefully Becky and Ralph will share their experience with service and eat dinner with us.
Treatment: Dennis did a fantastic job speaking to the alcoholics in treatment at Cornerstone! Thank you Dennis! To volunteer to help carry the AA message to alcoholics who are in treatment by telling your story at Cornerstone on the last Wednesday of the month at 7:30, call Ruth 310-7889.
Old Business: None.
New Business: None.
Group news and Announcements: Jerry announced that The Serenity Group in Fountain City has a new meeting on Saturday nights at 8:00 p.m. (closed discussion). There is also a new Big Book Study on Wednesday mornings from 10:00 a.m. till noon at Christ United Methodist Church on Maynardville Hwy.
The meeting closed with the Lord’s Prayer.
Next Group Rep meeting: Monday, June 7th at 6:30 PM at the Flatiron.
Submitted by Ruth P.
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